Train AI to Write Like You: A Simple Guide for Leaders

By XINNIX | May 6, 2025 | Training

Your communication style is part of your brand — and now, with a few simple steps, AI can help you 9 16 AI PRODUCTIVITY GUIDEscale it without losing your voice.

This is lesson #1 from our AI Productivity Guide, available as a free download here. 

Replicating Your Tone and Style with AI

Your tone is part of your leadership identity.

Whether it’s your calm logic, bold vision, or sharp wit, consistency in how you communicate builds trust. And if you’re using AI to help scale your content, you don’t just want it to sound smart — you want it to sound like you.

Here’s how to train AI to mirror your tone and style.

Step 1: Gather Your Writing Samples

Collect 3–5 examples of your own writing that represent how you naturally communicate. These should be strong reflections of your tone, rhythm, and vocabulary.

Here are a few examples to pull from:

  • Emails you’ve written to your team or board

  • Blog posts or LinkedIn articles

  • Internal memos or call transcripts

Now, when you feed a new message or idea into AI, it will recognize the patterns in how you speak — and help you stay consistent. If your tone shifts depending on the audience, AI can help adapt it without losing your voice.

Step 2: Use This Prompt in ChatGPT (or Any AI Assistant)

Paste this prompt to train the model:

“You are my executive writing assistant. I’m uploading (or pasting) samples of my communication style — emails, blogs, and internal memos — that reflect how I write and speak. Analyze these materials for tone, structure, vocabulary, and rhythm.”

Step 3: Make It Repeatable — Build a Custom GPT

Want to make this seamless going forward? Create your own AI assistant that’s trained on your voice:

  1. Go to chat.openai.com

  2. Click Explore GPTs > Create a GPT

  3. Name it something like [Your Name]’s Executive Writing Assistant

  4. In the instructions section, paste the tone prompt from Step 2

  5. Upload your tone examples as PDFs or paste them into memory

  6. Save it — and start using it to draft all your important communications

Your voice is your leadership brand. Train your AI to protect it.

That's just lesson one! Grab this workbook, and two more free here.

 

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